SEEMP Company audit

Relevant for all ship types of 5000 GRT and above except category A ships as defined in the Polar Code.

How to manage the SEEMP company audit – overall principles

The SEEMP company audit shall be carried out at least once every three years. To minimize the administrative burden on the company, the SEEMP audit may be combined with ISM DOC audits.

To enable harmonization with the Document of Compliance (DOC), DNV has implemented a five-year scheme with intermediate audits. An annual audit scheme may be incorporated if required by any flag state or upon request from the company.

The audit may be carried out as a stand-alone audit if needed. This also enables DNV, as the verifier, to offer SEEMP audit services to companies that do not have ISM certification with DNV.

Scope of SEEMP audits

SEEMP audits – including the process for execution, reporting and corrective actions – shall be conducted in accordance with the procedures used for ISM Code or Seamless™^{service audits (for more info see below link in references).}

At the fleet level, the audit will focus on the company’s policy and approach for implementation, monitoring, self-assessment, improvement, corrective actions and measures to ensure energy efficiency targets are met. In addition, the SEEMP implementation for individual vessels will be assessed on a sampling basis.

A periodical shipboard audit is not required.

Preparation for SEEMP audits

To comply with the regulation, the company should ensure the following measures are implemented:

1. Compliance verification
   Includes verification that the Confirmation of Compliance has been issued and remedial action for non-compliance has been taken, and that all personnel identified in the SEEMP are aware of their roles, responsibilities and duties, have received appropriate training, and are receiving the necessary support and resources to fulfil their roles.
2. Operational adherence
   Confirmation that each sampled ship in the fleet is operated in accordance with the SEEMP Part III, regardless of its rating, and that the implementation of the measures is progressing according to the plan. It will also include evaluating the contribution of each measure to the CII impact, monitoring the CII and ensuring all procedures associated with the SEEMP Part III are followed.
3. Progress on corrective actions
   Confirmation that the company has demonstrated progress on corrective actions (for vessels rated “D” for three consecutive years or rated “E” for one year) within the three-year implementation plan and the plan of corrective actions.
4. Self-assessment and improvement
   Confirmation that the company has conducted self-assessment and improvement of actions according to the plan.
5. Assignment of responsibilities
   Verification that the company has ensured the assignment of responsibilities related to the implementation and monitoring of measures according to the plan, the availability of resources, the familiarity with the plan and training.

Issuance of Statement

A statement “Confirmation of SEEMP Company Audit” will be issued to companies which have demonstrated compliance with this requirement.

How to order SEEMP company audit

Ordering is done through in your ”My Services” on Veracity: Under “Fleet Status” and “Company Services” , click on “Request audit”, expand “Occasional” and select “SEEMP Company audit additional “.

Audit fees

For any queries related to the audit fees, please contact your nearest DNV office or your Key Account Manager (KAM).

Alignment with DNV’s Seamless certification services

For companies that make a strategic decision to focus on energy management and seek efficiency in their process, DNV recommends Seamless™ certification with ISO 50001 together with ISM and SEEMP combined in one audit. This is an effective solution reducing the number of visits.

Recommendations

Ship owners/managers should be familiar with Resolution MEPC.347(78) and ensure that the SEEMP is effectively implemented onboard vessels. Additionally, company audits should be conducted as described in this news.

Rescources:

• DNV webpage on SEEMP Part III
• DNV webpages on maritime management systems certification: Fit for Purpose and Seamless™ Management Systems

Further resources on SEEMP:

• The IMO Resolution MEPC.347(78) “Guidelines for the Verification and Company Audits by the Administration of Part III of the Ship Energy Efficiency Management Plan (SEEMP)”
• SEEMP/CII Implementation Guidelines: IACS REC 175
• Resolution MEPC.346(78) (adopted on 10 June 2022) “2022 Guidelines for the Development of a Ship Energy Efficiency Management Plan (SEEMP)”

Contact

• For customers:
  DATE - Direct Access to Technical Experts viaMy Services on Veracity.
• Otherwise:
  Use our office locator to find the nearest DNV office.